GuideApp tutorials
Class 15: how to add a counter sale in Wasoolo
Class 15 of the Wasoolo course: ring up a walk-in sale with no customer to save, add items or a hand-typed service line, and keep every bill.
What Class 15 covers, in order
- 1Know which sale is a counter saleMoney already in your hand, nothing left owed, nobody to save as a customer.
- 2Open the Counter sales pageEvery past bill, the day's total, search, filters, and the New sale door.
- 3Fill a form with no customer on itBill number, items, total, the account the money came into, and save.
- 4Add items: pick, scan or writeYour own products, a barcode from the packet, or a line typed by hand.
- 5Bill a service with no productRepair, delivery or labour: type the line, and say what it cost you.
- 6Keep the billIts own number and page, a receipt to hand over, profit counted, returns allowed.
A walk-in pays cash and leaves. There is no udhaar to keep, no customer to save, and nothing to remember tomorrow. Class 15 is the counter sale: a bill you ring up in seconds, with your own items or a hand-typed service line on it, saved under its own number, with its own page and its own receipt.
Counter sale or khata? One line decides it
A khata is for money you are still owed. A counter sale is for money already in your hand.
That is the whole rule. If he pays the full amount and walks out, saving him as a customer buys you nothing: no balance to chase, no reminder to send. If any part is left owed, it is a khata, and Class 3 makes that one.
A counter sale is fully paid the moment you save it. Wasoolo files it against your shop's own counter, so your customer list stays the list of people who actually owe you something.
Open the Counter sales page
The Counter sale tile on your home screen does not open a form. It opens the page where the walk-in side of your shop lives.
At the top is a search box that takes a bill number or an item name. Under it, a card counts what you are looking at: 3 bills, Total sold Rs 7,150, the only question worth asking at closing time. Below that sits every past bill, newest first, with its number, its time and its items.
The tune button at the top right holds three filters: when (today, yesterday, this week, this month, or a date you pick), who rang it up, and the order they sit in. The page opens on all time, never on today, so yesterday's bill is never missing when you go looking for it.
New sale sits at the bottom right.
The form has no customer on it
Tap New sale and look at what is not there. No name field. No phone number. No search box asking you to find somebody first.
Bill no. is already filled with the next number in your series, and you can type over it. Items is the only starred field. Under it are Total amount, Sale date set to today, a Description, a Private note only your employees can read, and Extra fields for anything your trade needs on a bill.
Then Save sale. That is the whole form.
Three doors: pick it, scan it, or write it
Items opens your own shelf. Search by name, by barcode or by your own item code, or take a folder and go through it. QUICK ADD at the top repeats what your counter sells all day. Every row shows the rate, the plus button adds one, and the bar at the bottom counts the basket as you build it: 1 item · Rs 1,450. Then Done.
Scan opens the camera and stays open, so packets pass over one after another with no tapping between them.
Back on the form, each item is a line of its own: name, Qty, Unit price, and its total beside it. Total amount adds itself, and it is still yours to type over when you round the bill down for a regular.
The moment there is money on the form, Money received in appears: Cash, Bank account, or Split when he pays half one way and half the other. Whichever you pick is the account that goes up, exactly as in Class 2. The items come off your shelf the same way they went on it in Class 12.
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A service has no product: the New item line
Not everything you charge for sits on a shelf. A repair, a delivery, an hour of labour: no packet to scan, no product to pick.
The third door, New item, writes a blank line straight into the bill. Type the name, the quantity and the price. Nothing is created in your products list, no stock moves, and the red line under it says exactly that instead of pretending otherwise.
One box changes what the bill knows. Buying rate (optional) is what that line cost you. Leave it blank and no profit is counted. Type 0 and the whole amount is profit, which for work done with your own hands is the truth. Watch the red line when you do it: it stops mentioning profit and only warns about stock.
Save it, and the bill gets a page of its own
Save sale, and the walk-in who used to leave nothing behind now has a record.
The bill opens on its own page: the total in green, the date and time, and a Receipt row that makes a PDF or an image to hand over or send on WhatsApp. Money received in names the account and takes you to it. Bill no., Added by and Entered say who rang it up and when. Profit shows what the bill earned you, and it opens to show the working. Under that sit the Items, with a line each and the total under them.
At the bottom, Return items is there for the morning he brings the tin back. Pick what came back, refund it from the account it was paid into, and the bill, the stock and the profit move together.
One walk-in, two lines, and what the bill counts
The ghee counts profit against the buying rate saved on the product. The fitting has no product behind it, so it counts nothing until you write its cost yourself: type 0 in the buying rate box and the whole Rs 800 is profit, which for your own hands is the truth.
Make the form shorter for a busy counter
Six fields are five too many when there is a queue. Open the tune button on the form, or Counter sale form in your settings, and switch off what your counter does not use: bill number, sale date, received in, description, private note, extra fields.
Items and the total always show, because a bill without them is not a bill. Everything you hide keeps its default quietly: the next bill number, today's date, and cash. Turn four of them off and a sale becomes three taps and a number.
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Free to start. Works offline. English, Roman Urdu & Hinglish. Your customers get their app free, forever.
Common questions
Do I have to save the customer for a counter sale?
No, and that is the point. The bill is filed against your shop's counter, so nothing joins your customer list. If money is left owed, make a khata instead.
Does a counter sale take the items out of my stock?
Yes, for anything you picked or scanned from your products. A line you typed by hand has no product behind it, so no stock moves, and the form tells you so on the line itself.
Where does the money go?
Into the account you choose on the form: cash, a bank account, or split between the two. That account goes up by the bill amount straight away.
Can I give the customer a receipt?
Yes. Every saved bill carries a Receipt row that makes a PDF or an image, ready to print or send. The layout is the one you set up in Class 6.
A customer brings something back. What now?
Open his bill and tap Return items. Pick what came back, refund it from the account he paid into, and the stock and the profit follow the refund by themselves.
Can my salesman make counter sales without seeing my profit?
Yes. Counter sales have their own permission keys, and buying rates and profit sit behind a separate staff-only key. He can ring up bills all day and never see what anything cost you.